Fall RSO Checklist

This is an overview of important items registered student organizations and advisors and need to complete, review, and establish during the fall semester.

• Update Engage roster with organization’s members
• Review and update the organization’s constitution and bylaws
• Mark important dates on the calendar (Student Involvement Fair,  GO! OWU, budget submission training, supplemental funding and spring budget deadlines, last day for registered events)
• Connect with your advisor and establish expectations for the upcoming spring.
• Prepare and register for the spring Student Involvement Fair: Wednesday, August 31 from 6pm - 8pm on Rowland Ave. (rain location Benes Room). Registration opens August 8 on Engage - spots are limited to 60 organizations.
• Register 1 member for the GO! OWU on Saturday, September 17. Each registered student organization must attend. Registration opens August 24 on Engage. 
• Email & connect with your Leadership Fellow about upcoming deadlines and collaboration opportunities
• Review your organization's fall 2022 budget submission 
• Register upcoming events on Engage
• Establish fall meeting times and locations 
• Review the goals, events, and plans for the organization
• Be familiar with Student Involvement Office location and staff
• Review the resources provided by the SIO
  • SIO website and How to at OWU Guide
  • SIO supplies
• Review the following procedure and policies for student organizations
  • Purchasing (SIO Student Purchasing Coordinator appointments, credit cards, contracts, check requests, reimbursements)
  • WCSA Budgetary Guidelines
  • Registering events with/without alcohol
  • Hazing 
• Prepare a spring 2023 budget
  • Ensure the organization treasurer attends the spring budget training
  • Review previous year’s budgets to see how much money was requested and how much was allocated
  • Work with the treasurer to submit the budget on Engage
  • Discuss any fundraising ideas to make up any gaps in funding allocation
• Prepare for the transition of officers
  • Meet 1:1 with the new president and any other officers
  • Schedule a time for the outgoing and incoming executive boards to meet
  • Consider scheduling the first executive board and/or general body meeting for the following semester
  • Schedule time to review institutional processes related to tasks such as accounting, purchasing, reserving space, ordering food, etc.
  • Give new officers access to any systems or documents located online (e.g. Engage, Google Drive)