Online Purchases

These purchases include online orders like Amazon, hotels, transportation, etc.. Please be sure to budget for various fees associated with some of these purchases below.

1. Registered student organizations (RSOs) can purchase items online, order items, reserve transportation, or book lodging by scheduling an appointment with the SIO Student Purchasing Coordinator.
2. RSOs can make an appointment at owu.edu/studentorganizations.
3. During the appointment, an SIO staff member will check the student organization’s available money to spend. The organization must indicate if they are using fundraising or WSCA approved money. 
   • All airfare and lodging is reserved through Christopherson Business Travel. Airbnb is NOT an option for RSOs to reserve. It is important RSOs come prepared with a budget, location, and arrival/departure times. Also, student organizations must account for additional booking expenses:
     • General online booking fees
       
       • All airfare reservations include a $7 booking fee/flight 
       • All hotel reservations without airfare have $3 fee/hotel room 
       • Prepaid hotels have a $3 fee/hotel room 
     • If a travel agent is used, fees include:
       • All airfare reservations include a $22 booking fee/flight 
       • All hotel reservations without airfare have $10 fee/hotel room 
   • If you are reserving transportation, please review the Motor Pool Policy. 
     • All out of state travel has a surcharge $50/day
     • Complete the Travel and Transportation Form on Engage.
4. The SIO SPC will use an SIO credit card to make purchase(s).
5. A copy is printed and put in the organization’s file to access for reference. If student organizations want a copy, the SIO SPC will make a copy for their records.
6. If it is food purchase, the SIO SPC will sometimes call the restaurant and give the OWU credit card number over the phone. The students then return a receipt to the SIO SPC after the food has been delivered/picked up.
7. The SIO ONLY processes expenses funded through WCSA or student organization fundraising.